Privacy Policy for Cert Scribe
Effective Date: 2026/01/10
At Cert Scribe, accessible from certscribe.club, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information.
Information We Collect
- Personal Data: Name, email address, postal address, phone number, and records of services requested.
- Usage Data: Information on how you interact with our pages and document guidance tools.
- Device Data: Browser type, operating system, IP address, and unique device identifiers.
Use of Your Information
We use the information we collect to:
- Provide, maintain, and improve our notary-style certification guidance and document assistance services.
- Respond to your inquiries and fulfill requests submitted through our contact form.
- Monitor and analyze usage patterns to enhance user experience.
Legal Basis for Processing (GDPR)
Under the GDPR, we rely on the following legal bases:
- Consent: Where you have given clear consent for us to process your personal data.
- Contract: Where processing is necessary to perform a contract with you.
- Legal Obligation: Where processing is necessary to comply with legal requirements.
- Legitimate Interests: Where processing is necessary for our legitimate interests in providing our services, balanced against your rights.
Your Rights under GDPR
You have the following rights regarding your personal data:
- Access: Request a copy of the data we hold about you.
- Rectification: Correct inaccurate or incomplete data.
- Erasure: Request deletion of your data when no longer necessary.
- Restriction: Request limitation on processing.
- Portability: Receive your data in a structured, commonly used format.
- Objection: Object to processing based on legitimate interests.
- Withdraw Consent: Withdraw consent at any time without affecting lawfulness of processing before withdrawal.
Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your experience on our site:
- Session Cookies: Maintain your session during navigation.
- Persistent Cookies: Remember preferences for return visits.
- Analytics: Understand site usage and improve functionality.
You can manage cookies through your browser settings. Disabling cookies may affect functionality.
Data Retention
We retain your personal data only as long as necessary to fulfill the purposes outlined, comply with legal obligations, resolve disputes, and enforce our agreements.
Security
We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration.
International Transfers
Your data may be processed and stored in Canada. When transferring personal data outside your jurisdiction, we ensure adequate safeguards in accordance with applicable laws.
Third-Party Services
We may share your information with trusted third-party providers who assist in operating our site, analyzing data, or delivering services. These providers are bound by confidentiality obligations.
Contact Us
If you have any questions or wish to exercise your rights, please contact us at:
Cert Scribe
90 Wellington Street, Ottawa, ON K1A 0A9, Canada
Phone: +14165002180
Business ID: 468883121
Submit inquiries via our Contact Form.
Changes to This Privacy Policy
We may update this Privacy Policy periodically. The revised version will be posted on this page with the updated effective date.